MPI/EMPI Data Dictionary - Royal Research Service

MPI/EMPI Data Dictionary

Data Element Title in System	Full Data Element Title	Definition/Description	Format A-Alpha N-Numeric M-Month D-Day Y-Year	System Source of information
Last Name	Last Name	Legal name that matches with identification	AAAAAAAAAAAAAAAA	Registration System
First Name	First Name	Full name, not nicknames or abbreviation	AAAAAAAAAAAAAAAA	Registration System
MI	Middle Initial		A	Registration System
MRN	Medical Record Number	The unique medical record number associated with all patient medical information. Leading zeroes included.	NN-NN-NN-NN-NN	Registration System
Street Address				Registration System
City	City		AAAAAAAAAAAAAAAA	Registration System
ST	State	Official State abbreviation [Add]	AA	Registration System
Zip Code			NNNNN-NNNN	Registration System
Telephone # (Cell)	Telephone Number	Area code and telephone number for cell telephone.	NNN-NNN-NNNN	Registration System
Telephone # (Other)		Area code and telephone number for other telephone.	NNN-NNN-NNNN	Registration System
MS	Marital Status Types	1: Presently Married 2: Widowed 3: Divorced 4: Separated 5: Never married/annulled 6: Prefers not to answer	N	Registration System
DOB	Date of Birth		MM/DD/YYYY	Registration System
G	Gender	1: Female 2: Male 3: Transgender 4: Other 5: Prefer not to say	NN	Registration System
R	Race	1: American Indian or Alaska Native: (Links to an external site.) A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. 2: Asian: (Links to an external site.) A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 3: Black or African American: (Links to an external site.) A person having origins in any of the black racial groups of Africa. Terms such as “Haitian” or “Negro” can be used in addition to “Black or African American.” 4: Native Hawaiian or Other Pacific: Islander: (Links to an external site.) A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 5: White: (Links to an external site.) A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 6: Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term, “Spanish origin”, can be used in addition to “Hispanic or Latino”.	NN
SSN#	Social Security Number	Social Security Number	NNN-NN-NNNN	Registration System
Site	Site where patient was seen or registered			Registration System
Level of Care	1: Inpatient 2: Outpatient Surgery 3: Emergency Department	1: Inpatient 2: Outpatient Surgery 3: Emergency Department	NN	Registration System

Master Patient Index Template

Data Element Title in System	Information for Each Patient in the Correct Database Format	If the information is unclear or not available, comment on the issue and your suggested plan of action to address the issue.
Last Name
First Name
MI
MRN
Street Address
City
ST
Zip Code
Telephone # (Cell)
Telephone # (Other)
MS
DOB
G
R
SSN#
Site
Level of Care

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